Committee work shouldn't be a second job
Flex Strata puts everything your committee and owners need in one place — meetings, ballots, maintenance, compliance, documents and access. No chasing the manager for documents, and the building's history stays with the building, whoever comes and goes.
No card required. Or open the demo building.
- 0+
- Committee tools included
- 0
- Seat types with their own access
- 0%
- Of the record kept by the building
- 0 hour
- Typical setup time
Committee overview
14 Harbour Street — 22 units
7
Open jobs
2
Awaiting approval
3
Compliance due
11
Actions this week
Lift service quote #3 ready for committee approval
Maintenance
Ballot “Repaint common areas” — 14 of 22 votes in
Ballots
One secure home for everything your OC needs
Flex Strata gives the committee every tool it needs to run the owners corporation effectively — governance, jobs, compliance, records and access. Everyone who looks after the building works from the same place.
Everything a committee has to keep on top of
Twelve tools that map exactly to what is inside the portal. Nothing here is a roadmap promise.
Committee Hub
Private threads for the committee to talk, decide and keep a record — separate from owners.
Invite a manager or contractor into a single thread without giving them the run of the building. Every decision stays attached to the discussion that produced it.
Meetings
Agendas, proxies, resolutions and minutes for AGMs and committee meetings.
Record motions as ordinary, special or unanimous, capture proxies, and finish the meeting with minutes already written instead of a fortnight of catch-up.
Ballots & voting
Run a vote between meetings and let owners cast from a link — no login required.
Create the ballot, send the secure voting link, watch results build in real time, and keep the full audit trail of who voted and when.
Maintenance board
Every job from report to sign-off: work orders, quotes, invoices and approvals.
Drag a job across the board, collect quotes from contractors through a public submit link, then raise it for committee approval under your own spend thresholds.
Contractors
One trusted list with licences, insurances, cover dates and job history.
Cover badges flag an expired certificate of currency before you send the work order, and notes plus job history stay with the contractor, not in someone's inbox.
Compliance register
Every obligation with a due date, an owner and a reminder before it lapses.
Assign items to committee members, attach the evidence, and see at a glance what is overdue, due soon or done.
Documents & certificates
Categorised document library, insurance records and generated certificates.
Owners find the by-laws and minutes themselves instead of emailing the secretary, and you decide exactly which categories they can see.
Requests & action items
Public request forms, an action list with owners and dates, and workflow boards.
Share a form link with residents so requests arrive structured, then turn any request into a tracked action item on a board you configure.
Disputes & breaches
Structured dispute workflow with breach notice generation and manager instruction.
Follow the same steps every time, generate the notice from the record, and escalate to your manager or a ballot when the committee decides to.
Notices
Building notices to every owner or a single unit, with a record of what went out.
No more 'we never got that' — every notice is stored against the building with its send history.
Email agent & postal mail
Committee mail read, sorted and linked to the right job — plus letters for owners who need paper.
Inbound email is categorised and attached to the matching job or request, and postal delivery covers owners who have not gone digital.
People, access & analytics
Per-page permissions for committee, manager, building manager and owners, with a full audit log.
Committee runs the building with full access. Managers and owners see only what you switch on. Every change is logged.
Strata AI does the chasing for you
Built into the portal: answers on your state's legislation, automations that run the routine work, and AI help drafting and summarising across every page.
Legislation, in plain language
Ask Strata AI about your state's strata legislation and get a plain-language answer, instead of reading the Act cover to cover.
Automations that do the chasing
Reminders, follow-ups and routine workflow steps run themselves, so nothing waits on a volunteer remembering.
AI help across the portal
Draft notices, summarise long threads and prepare meeting papers in a fraction of the time.
The same six problems, in every building
How it usually goes
- Committee work feels like a second job on top of the one you already have
- You chase the strata manager for documents you should already have
- Change managers and the building's history leaves with them
- Decisions live 1000s of emails and three group chats and nobody can find them
- Compliance dates only surface after they have passed
- Owners email the secretary for things they should find themselves
With Flex Strata
- Short, obvious workflows a volunteer can finish on a phone
- Every document in one place — no chasing anyone
- The record belongs to the OC, through committee and manager changes
- One committee hub where every discussion keeps its decision
- Compliance register with owners, due dates and reminders
- Owners self-serve documents, notices, requests and votes
Built for volunteers
Committee work should not be a second job. Every workflow is short, obvious and finishable on a phone.
Your data stays with the building
Change strata managers and you keep everything — decisions, documents, jobs and history. A manager's portal takes it all with them.
Managers and building managers contribute
They act on jobs, quotes and documents inside the portal instead of over email. You stop chasing; everyone works from the same record.
One login, many buildings
Strata and building managers can manage every building they look after from a single platform, with access set per building.
Easy for owners
Documents, notices, requests and votes without another email to the secretary. Owners see only what the committee switches on.
Access you control
Page-level permissions per person, four seat types, and an audit log of every change.
From first login to a running committee in under an hour
Step 1
Set up the building
The setup wizard walks you through building details, units, insurance and documents. Nothing technical.
Step 2
Add your committee
Invite the chair, secretary, treasurer and members. Switch each page on or off per person.
Step 3
Move the backlog in
Outstanding jobs, compliance dates and requests become tracked items with an owner and a due date.
Step 4
Run your next meeting
Agenda, motions, proxies and minutes in one place — and a ballot when a decision cannot wait.
Step 5
Open it to owners
Share documents, notices and requests with owners. You choose exactly how much they see.
Easy for volunteers, easy for owners
Four seat types: committee, strata manager, building manager and owner. The committee runs the building — managers and owners contribute and self-serve, seeing only what you switch on.
Chairs & secretaries
Run the agenda, keep the record, and stop being the single point of failure for the building.
Committee members
See what is open, what is yours, and what needs a decision — without reading a month of email.
Owners
Find documents, notices and ballot links themselves, and lodge requests without emailing the secretary.
Strata & building managers
Contribute to every building you manage from one login — quotes, jobs, documents and instructions in the same record the committee sees.
Your building's data belongs to you — not your manager
Run your building through a manager's portal and the history lives on their system. Change managers and it leaves with them — decisions, documents, job history, the lot. The next manager starts your building from zero.
In Flex Strata the record belongs to the owners corporation. Threads keep the discussion behind each decision. Jobs keep their quotes, approvals and invoices. Compliance items keep their evidence. Committee members change, managers change — nothing walks out the door, and nobody has to chase anyone for a document again.
Transparency you control, page by page
Committees hesitate to open a portal to owners because it usually means all or nothing. Here, access is per page and per person. Share documents and notices but keep disputes private. Give your strata manager the maintenance board and nothing else. Let an owner see their own requests and the meetings they can attend.
Every permission change is written to the audit log, so the committee can show exactly what was shared, with whom, and when.
Start with the problem you have right now
The burning jobs every committee is wrestling with this week — and the tool inside Flex Strata that takes them off your plate.
Running a ballot between meetings
Decisions stall for months waiting for the next meeting.
Send a secure voting link, watch results build live, keep the full audit trail.
Read the fixManaging committee discussions
Committee talk is scattered across email chains and three group chats — decisions get lost.
One private hub where every thread keeps the decision it produced.
Read the fixArranging committee meetings
Agendas, proxies, motions and minutes rebuilt from scratch every single time.
Agenda to minutes in one flow — finish the meeting with the record already written.
Read the fixGetting quotes for work
Chasing contractors by phone and inbox, with nothing tracked or comparable.
Collect quotes through a submit link and compare them side by side on the job.
Read the fixKeeping the building's records
Minutes, notices and job history live on someone's laptop — gone when they leave.
One library owned by the OC, intact through every committee and manager change.
Read the fixStaying on top of compliance
Obligations only surface after the date has already passed.
A compliance register with an owner, a due date and a reminder before it lapses.
Read the fixThe old way vs the Flex Strata way
| The old way | The Flex Strata way | |
|---|---|---|
| Decisions between meetings | Stall until the next meeting | Ballot by secure link, results live |
| Committee discussion | Email chains and group chats | Private hub — the decision stays with the thread |
| Meetings & minutes | Rebuilt in Word every time | Agenda, proxies, motions and minutes in one flow |
| Getting quotes | Phone and inbox chase | Quotes collected and compared on the job |
| Records & documents | Scattered across inboxes and laptops | One library owned by the OC |
| Compliance | Remembered after it lapses | Register with owners, due dates and reminders |
| If the manager changes | The history leaves with them | The record stays with the building |
| If the committee changes | Handover is a USB stick and an apology | The new committee sees everything from day one |
What committees tell us
“Our handover used to be a USB stick and an apology. Now the new committee logs in and everything is already there.”
“We ran a ballot on the roof quote in two days instead of waiting three months for the next meeting.”
“The compliance register caught an expired essential services check nobody had thought about.”
“Our manager still does their job. We just finally know what is happening between reports.”
“Owners stopped emailing me for by-laws. They just open the documents page.”
“Minutes go out the same evening now. That alone changed how our meetings feel.”
Questions committees ask
Give your committee somewhere to work
Set up your building, invite the committee, and run your next meeting inside Flex Strata.7 days free, no card.
Already set up? Login to the committee portal